Honest comparison
ProCafe vs FoodDocs
FoodDocs is a capable food-safety platform with strong HACCP tooling, priced in US dollars in three tiers. ProCafe includes allergens, traceability and recalls in Core at £19/month for the first site. Pro (£39) adds procedures and labels; Operations (£69) adds head-office controls. Every UK tier adds £10/month per extra site.
Competitor details are taken from their published websites and pricing pages, checked July 2026. Spotted something out of date? Tell us and we'll correct it.
One site · year one
Their prices as published (USD, ex-VAT), July 2026. ProCafe: £19 × 12, rolling.
Nº 01 · At a glance
FoodDocs' genuine strength — we support HACCP record-keeping, not plan generation
FoodDocs: from the $199/month tier
FoodDocs: on the $299/month tier
FoodDocs: Professional tier
FoodDocs: USD, ex-VAT
ProCafe: offline-first capture on both iPhone and Android
✓ included · ◐ partial / via integration or a higher tier · — not offered
Nº 02 · What a year costs
Published prices, July 2026. Currencies shown as each product bills them.
Nº 03 · The detail
| ProCafe | FoodDocs | |
|---|---|---|
| Published price | £19/month + £10 per extra location | $99 / $199 / $299 per month (USD, ex-VAT) |
| Allergen management | Included at £19 — UK 14-allergen matrix with a published customer version | Available from the $199 tier |
| Traceability & recall | Included at £19 — suppliers, goods-in, batches, recalls | Available on the $299 tier |
| Automated temperature monitoring | Open sensor API, included | Third-party sensor ingestion on the Professional tier |
| Rotas, handover & team operations | Included (rota, time-off, handover, announcements, stock, tasks) | Not the product's focus — it's a food-safety system |
| Currency for UK buyers | Pounds, VAT position stated plainly | USD — your monthly cost moves with the exchange rate |
Nº 04 · Who should choose which
Choose FoodDocs if…
- You want HACCP plan-building tooling as the centre of your system.
- You operate internationally and USD pricing suits you.
Choose ProCafe if…
- You're a UK food business that wants allergens and traceability included, not gated to a $199–$299 tier.
- You want the team side too — rotas, handover, stock, announcements — in the same app.
- You want to pay in pounds at a price that doesn't move with the dollar.
Nº 05 · What £19/month includes
- Daily checks & temperature logging with corrective actions
- UK 14-allergen matrix with a published customer-facing version
- Suppliers, deliveries (goods-in), batches & recalls
- Rotas, shift handover, announcements, stock requests & tasks
- Incidents, refusals, documents with staff sign-off
- One-tap inspection report + PDF/CSV/Excel exports
- Unlimited team members — no per-user fees
- Offline-first iPhone and Android apps
- Open sensor API for automated temperature monitoring
More comparisons: ProCafe vs Trail · ProCafe vs Kitchen OS · ProCafe vs Leafe · ProCafe vs SafetyCulture · ProCafe vs Navitas Safety · ProCafe vs Checkit · ProCafe vs Kelsius · ProCafe vs Jolt
Nº 06 · Common questions
- Does ProCafe include allergen management at the base price?
- Yes. The UK 14-allergen matrix — including may-contain marking and a published, customer-facing version you can print or export — is part of the £19 plan. FoodDocs offers allergens from its $199/month tier.
- Does ProCafe generate HACCP plans like FoodDocs?
- No — and we're straight about that. ProCafe supports HACCP-based record keeping (checks, temperatures, corrective actions, traceability) and ships starter checklists, but FoodDocs' plan-generation tooling is its genuine strength. If that's your priority, FoodDocs deserves a look.
- What currency does each product bill in?
- FoodDocs publishes prices in US dollars (ex-VAT), so a UK buyer's cost moves with the exchange rate. ProCafe bills in pounds — £19 per month per site.
- Which ProCafe tier can I choose?
- Core: £19/month, Pro: £39/month, Operations: £69/month for the first site; £10/month per extra site in every tier. Yearly: £190 / £390 / £690, plus £100/year per extra site. Existing subscriptions keep their agreed prices. Operations is paid and is not included in the ordinary free trial. Core covers daily records and team operations. Pro adds procedure building, training quizzes and kitchen labels. Operations adds shared follow-up, controlled rollouts, analytics and internal benchmarking, saved reports, scoped reporting APIs, signed webhooks and work account sign-in. Integration receivers and identity providers require configuration.
Try the whole operation for 14 days.
14-day free trial · no card required · then £19/month + £10 per extra location