Honest comparison
ProCafe vs Kitchen OS
Kitchen OS, from Newry in Northern Ireland, sells professional kitchens four separate products: Food Safe System for HACCP logs, AllerQ for a QR allergen menu, Food Label System with its own printer, and F*** Waste with under-bin scales. ProCafe offers Core for daily records and team work, Pro for procedures and labels, and Operations for head-office control, reporting, integrations and work account sign-in.
Kitchen OS modules, pricing and terms checked 20 October 2026. ProCafe capabilities checked against the current implementation.
One site · 12 months of service
Kitchen OS Food Safe System: £25/month per kitchen (Chef plan £15/month for one user), month to month. Food Safety Suite: £60/month for Food Safe System, Food Label System and AllerQ; the label module carries a 12-month minimum and includes a printer. Kitchen OS prices exclude VAT. ProCafe Core: £19 × 12 billed monthly with no annual commitment, or £190 paid yearly (two months free). Different feature bundles.
Nº 01 · At a glance
Kitchen OS sells this separately as AllerQ (£7.49/month; a free tier of one menu and 20 items). ProCafe's public allergen page with a QR code is included.
ProCafe prints from the phone or any compatible printer on the Pro plan. Kitchen OS supplies its own handheld printer at £35/month, or £199 plus £15/month.
Not listed by Kitchen OS.
Not listed by Kitchen OS.
Kitchen OS lists checklists, logs and audit-ready reports; dedicated incident and corrective-action workflows were not verified.
ProCafe sensor connections are previews awaiting physical hardware verification. Kitchen OS sells sensors at £15 each per month, minimum three, plus £200 set-up per kitchen.
F*** Waste: £150/month with scales or £95/month plus £300 scales, 12-month minimum. Shown as coming soon with a waitlist on 20 October 2026.
ProCafe Pro and Operations include reviewed net ingredient costs, yields, portions, fixed published recipes and sales-weighted gross profit. Missing costs remain unknown. FoodCostAI is a free Kitchen OS tool.
Kitchen OS describes a web app; native apps and offline use were not verified.
Food Safe System and AllerQ are month to month with 30 days' notice; the label and waste products carry a 12-month minimum.
✓ included · ◐ partial / via integration or a higher tier · — not offered
Nº 02 · What a year costs
Published prices, 20 October 2026. Currencies shown as each product bills them.
Nº 03 · The detail
| ProCafe | Kitchen OS | |
|---|---|---|
| Core / entry price | Core: £19/month, Pro: £39/month, Operations: £69/month for the first site; £10/month per extra site in every tier. Yearly: £190 / £390 / £690, plus £100/year per extra site. Existing subscriptions keep their agreed prices. Operations is paid and is not included in the ordinary free trial. | Food Safe System: Chef £15/month (one user, one kitchen) or Kitchen £25/month per kitchen |
| Modules and bundles | Core £19/month; Pro £39/month adds procedure building and kitchen labels; Operations £69/month adds head-office controls, analytics, integrations and work account sign-in. Each includes one site, then £10/month per extra site | AllerQ £7.49/month; Food Label System £35/month; F*** Waste £150/month. Bundles: Food Safety Suite £60/month, Complete Kitchen OS £200/month |
| Contract | Rolling monthly, or yearly for two months free | Food Safe System and AllerQ month to month; Food Label System (with printer) and F*** Waste 12-month minimum |
| Users | Unlimited team members | Chef plan is one user; Kitchen plan is multi-user per kitchen |
| Allergen information for customers | Published matrix as a public page with a QR code and website embed, plus a printable PDF | AllerQ: QR menu with allergen and dietary filters, updated live |
| Labels | Day-dot labels from the phone or a compatible printer (Pro) | Supplied handheld printer; labels £25 per 2,100 |
| Sensors and waste | Sensor connections in preview; no waste scales | Wireless sensors with set-up fee; under-bin scales with analytics and ESG reporting |
| Who it is built for | Cafes, delis and bakeries with one site or a few | Professional kitchens: restaurants, hotels, bakeries and schools; cafes are not specifically mentioned |
Nº 04 · Who should choose which
Choose Kitchen OS if…
- You want weighed food-waste tracking with cost and ESG reporting.
- You want a supplied label printer with low-cost labels and a 12-month term suits you.
- You run a hotel, school or restaurant kitchen and need HACCP logs for one chef at £15.
Choose ProCafe if…
- You want Core records and team tools, Pro procedures and labels, or Operations head-office controls, with flat extra-site pricing and no per-user fees.
- You want your customers to scan allergen information at the counter without a separate subscription.
- You prefer rolling monthly billing and native iPhone and Android apps that capture offline.
Nº 05 · What £19/month includes
- Daily checks & temperature logging with corrective actions
- UK 14-allergen matrix with a published customer-facing version
- Suppliers, deliveries (goods-in), batches & recalls
- Rotas, shift handover, announcements, stock requests & tasks
- Incidents, refusals, documents with staff sign-off
- One-tap inspection report + PDF/CSV/Excel exports
- Unlimited team members — no per-user fees
- Offline-first iPhone and Android apps
- Open sensor API for automated temperature monitoring
More comparisons: ProCafe vs Trail · ProCafe vs Leafe · ProCafe vs FoodDocs · ProCafe vs SafetyCulture · ProCafe vs Navitas Safety · ProCafe vs Checkit · ProCafe vs Kelsius · ProCafe vs Jolt
Nº 06 · Common questions
- How do ProCafe and Kitchen OS prices compare?
- ProCafe Core is £19/month for one site plus £10 per extra site, or £190/year when paid yearly. Kitchen OS prices each product separately: Food Safe System £15 or £25/month, AllerQ £7.49/month, Food Label System £35/month, F*** Waste £150/month, or bundles from £60/month. All Kitchen OS prices exclude VAT.
- Do I need Kitchen OS hardware?
- Not for the logs or the allergen menu. The label product uses the supplied handheld printer, sensors cost £15 each per month with a minimum of three plus £200 set-up, and the waste product uses under-bin scales. ProCafe needs no hardware: labels print from the phone or a compatible printer, and sensor connections are an optional preview.
- Can customers see my allergen information with ProCafe?
- Yes. Publish the matrix, switch on the public page, and put the QR code on the counter or the embed on your website. Only the published version is shown, and you can switch it off at any time.
- Does Kitchen OS have rotas or handover?
- Its published pages do not list rotas, shift handover, announcements or deliveries. ProCafe includes them in Core.
- Which ProCafe tier can I choose?
- Core: £19/month, Pro: £39/month, Operations: £69/month for the first site; £10/month per extra site in every tier. Yearly: £190 / £390 / £690, plus £100/year per extra site. Existing subscriptions keep their agreed prices. Operations is paid and is not included in the ordinary free trial. Core covers daily records and team operations. Pro adds procedure building, training quizzes and kitchen labels. Operations adds shared follow-up, controlled rollouts, analytics and internal benchmarking, saved reports, scoped reporting APIs, signed webhooks and work account sign-in. Integration receivers and identity providers require configuration.
Try the whole operation for 14 days.
14-day free trial · no card required · then £19/month + £10 per extra location