Honest comparison
ProCafe vs Leafe
Leafe, from Bristol, sells a food hygiene app in three tiers priced per venue: Basic for a solo account with routines and temperature records, Standard with a compliance score, inventory, waste, allergens and menu management for up to five team members, and Pro with rotas, clock-in and timesheets, training certificates, a food safety hotline and unlimited team members. ProCafe Core starts at £19/month, Pro at £39/month and Operations at £69/month, each including one site and unlimited staff, plus £10/month per extra site. Pro adds procedures and labels; Operations adds head-office control, analytics, internal benchmarking, integrations and work account sign-in.
Leafe tiers, prices and features checked on leafeapp.com on 21 October 2026. ProCafe capabilities checked against the current implementation.
One venue · 12 months of service · billed yearly
Leafe: Basic £28, Standard £68 and Pro £119 per month, billed annually per venue, excluding VAT; monthly billing is offered at a higher rate; 7-day free trial on the Pro features; cancel any time. ProCafe: £19 per month for the first site and £10 per extra site, or £190 a year; 14-day free trial, no card.
Nº 01 · At a glance
Leafe lists allergen tracking from Standard. A public customer page was not listed.
Leafe: Standard. Custom reasons on Pro. ProCafe: Core, with your own reasons.
Leafe: menu management from Standard.
Leafe: Pro.
Leafe: Pro. ProCafe basic clock-in records the tap time; Pro and Operations add owner-enabled venue-location or photo evidence on supported devices, without background location tracking.
Leafe: Pro (temporary staff sign off). ProCafe: an on-demand checklist with a typed signature.
ProCafe has in-app awareness courses with certificates and a training register; they are not accredited. Leafe Pro offers CPD-badged food safety certificates.
ProCafe builds editable procedures from your site's profile and a one-tap inspection pack. Leafe Pro offers a bespoke HACCP plan and food safety policy.
ProCafe Pro and Operations include counted balances, permanent stock movements, reviewed stocktakes and low-stock handoff. Core retains standalone stock requests. Pro and Operations also include reviewed supplier orders and receiving, recipe costing and explicitly reviewed ingredient deductions. Operations adds previews from mapped imported sales; imports never automatically deduct stock. Leafe: smart inventory from Standard.
Leafe Standard adds delivery note scanning; ProCafe attaches a photo of the note.
ProCafe: a daily site score for owners and managers, never a staff ranking. Leafe: Standard, with staff leaderboards.
ProCafe: unlimited on every plan. Leafe: one on Basic, five on Standard, unlimited on Pro.
ProCafe Pro. Not listed by Leafe.
ProCafe imports set-up and past records from a spreadsheet. Leafe documents no import or export.
Leafe Pro. ProCafe offers in-app help and a human reply, not a hotline.
Leafe has iPhone and Android apps; offline capture was not stated.
✓ included · ◐ partial / via integration or a higher tier · — not offered
Nº 02 · What a year costs
Published prices, 21 October 2026. Currencies shown as each product bills them.
Nº 03 · The detail
| ProCafe | Leafe | |
|---|---|---|
| Core / entry price | Core: £19/month, Pro: £39/month, Operations: £69/month for the first site; £10/month per extra site in every tier. Yearly: £190 / £390 / £690, plus £100/year per extra site. Existing subscriptions keep their agreed prices. Operations is paid and is not included in the ordinary free trial. | Basic: £28/month per venue billed annually (£336 + VAT), solo account |
| The tier with waste, menu, allergens and a score | Included in Core | Standard: £68/month per venue billed annually (£816 + VAT), up to five team members |
| The tier with rotas, clock-in, timesheets and training | Included in Core | Pro: £119/month per venue billed annually (£1,428 + VAT), unlimited team members |
| Contract | Rolling monthly, or yearly for two months free; 14-day trial, no card | Per venue, billed annually or monthly at a higher rate; 7-day trial; cancel any time |
| Approval and certification claims | None. Your records are your own, kept ready for the inspector | Shows an 'Environmental Health Officer audited & approved' badge and a CPD logo on its site |
| Who it is built for | Cafes, coffee shops, bakeries, delis, takeaways and food shops | Franchises, restaurants, hotels, pubs, cafes, takeaways and stadiums |
Nº 04 · Who should choose which
Choose Leafe if…
- You want a 24/7 food safety hotline and an assigned rep.
- You want CPD-badged training certificates for staff from the same subscription.
Choose ProCafe if…
- You want counted balances and reviewed stocktakes in Pro or Operations, with standalone stock requests available in Core.
- You want the Pro-tier features at a fraction of the price, with no seat cap.
- You want customers to scan your allergen information at the counter.
- You are switching and want to keep your past records for the inspector.
Nº 05 · What £19/month includes
- Daily checks & temperature logging with corrective actions
- UK 14-allergen matrix with a published customer-facing version
- Suppliers, deliveries (goods-in), batches & recalls
- Rotas, shift handover, announcements, stock requests & tasks
- Incidents, refusals, documents with staff sign-off
- One-tap inspection report + PDF/CSV/Excel exports
- Unlimited team members — no per-user fees
- Offline-first iPhone and Android apps
- Open sensor API for automated temperature monitoring
More comparisons: ProCafe vs Trail · ProCafe vs Kitchen OS · ProCafe vs FoodDocs · ProCafe vs SafetyCulture · ProCafe vs Navitas Safety · ProCafe vs Checkit · ProCafe vs Kelsius · ProCafe vs Jolt
Nº 06 · Common questions
- How do ProCafe and Leafe prices compare?
- ProCafe Core is £19 per month for one site plus £10 per extra site, or £190 a year. Leafe is priced per venue and billed annually: Basic £28, Standard £68 and Pro £119 per month, excluding VAT, with monthly billing at a higher rate. Most of what Leafe sells on Standard and Pro is in ProCafe Core.
- Does ProCafe have clock-in and timesheets like Leafe Pro?
- Yes. Staff clock in and out on their own phone, the entry is matched to the published shift, managers see planned against actual and download a payroll CSV. Basic clock-in records the tap time. Pro and Operations add owner-enabled foreground venue-location checks or clock-in photos on supported devices, without background location tracking.
- Can I move my Leafe records to ProCafe?
- Leafe does not document an export as of 21 October 2026. Ask their support for your records as a spreadsheet or PDFs; ProCafe imports a spreadsheet as set-up or past records and files PDFs as documents. We do the import with you during the trial.
- Does ProCafe offer certificates or a hotline?
- ProCafe's in-app courses issue internal certificates and are not accredited, and there is no hotline. Help is one tap away in the app with a human reply. If you need a CPD-badged certificate or a 24/7 line, Leafe Pro offers both.
- Which ProCafe tier can I choose?
- Core: £19/month, Pro: £39/month, Operations: £69/month for the first site; £10/month per extra site in every tier. Yearly: £190 / £390 / £690, plus £100/year per extra site. Existing subscriptions keep their agreed prices. Operations is paid and is not included in the ordinary free trial. Core covers daily records and team operations. Pro adds procedure building, training quizzes and kitchen labels. Operations adds shared follow-up, controlled rollouts, analytics and internal benchmarking, saved reports, scoped reporting APIs, signed webhooks and work account sign-in. Integration receivers and identity providers require configuration.
Try the whole operation for 14 days.
14-day free trial · no card required · then £19/month + £10 per extra location