Temperatures & equipment

Build the working day around your Irish food-safety system. FSAI's Safe Catering pack separates delivery, refrigeration, cooking and cooling, hot display, hygiene and staff records. Choose the activities your cafe actually carries out, then keep the observations and decisions together for your environmental health officer.

1. Keep refrigeration observations separate from cooking, cooling and reheating records, as in Safe Catering's SC2 and SC3 record areas. Identify the equipment or batch that each reading describes.
2. Set the limits and checking frequency from your business's food-safety system. Record the probe check and any repair or replacement evidence alongside the equipment record; an air reading is not the food's core temperature.
3. When a limit is missed, record the food affected and the action taken before the next reading. A later acceptable reading should not hide the earlier loss of control.

• FSAI: Safe Catering pack ↗

1. Open Equipment (Settings → Equipment on mobile, or the Equipment page on the web).
2. Add the unit — fridge, freezer or hot-hold — with its safe range (sensible defaults are pre-filled).
3. Pick when it's checked: opening, midday, closing — any or all three.

ProCafe maintains the temperature checklists for you: each chosen time gets its own checklist with that unit in it. Change the times later and the checklists update themselves.

Today shows exactly which units still need a reading in each period. Tap the check, type the temperature on the keypad, and ProCafe tells you instantly whether it's in range.

An out-of-range reading is saved and flagged — never lost. The card shows what failed in plain words with “Record what you did”: pick the action (moved stock, adjusted the unit, called an engineer…) and it's kept with the record. That's the corrective-action trail inspectors ask about.

Entries can't be edited or deleted — that's what makes the record credible. If something was logged by mistake, a manager opens the day's record, taps Void on the entry and writes a short note saying why.

• The original stays on the record and every export, struck through with the note.
• The check offers itself again on Today so the right reading gets taken.
• Every void is logged with who did it and when.

• Daily checks & records guide
• Temperature logs — feature overview