Temperatures & equipment

Set up records for the authority that regulates your US establishment. The FDA Food Code is a model used by state and local jurisdictions, with different editions and amendments in force. Choose the site's state, review the local requirements, and connect person-in-charge reviews to the actual food processes.

1. Use the site's Fahrenheit or Celsius display consistently and identify whether the observation is food temperature or equipment air temperature. Review the locally adopted limits for the process.
2. Treat cooling stages and reheating as separate process evidence. Record the time as well as temperature, and keep batch identification clear when several pans are being checked.
3. Document thermometer verification and any out-of-tolerance result. Follow the establishment's method for investigating food measured with suspect equipment and retain the corrective action.

• FDA: Food Code and jurisdiction adoption ↗

1. Open Equipment (Settings → Equipment on mobile, or the Equipment page on the web).
2. Add the unit — fridge, freezer or hot-holding — with its safe range (sensible defaults are pre-filled).
3. Pick when it's checked: opening, midday, closing — any or all three.

ProCafe maintains the temperature checklists for you: each chosen time gets its own checklist with that unit in it. Change the times later and the checklists update themselves.

Today shows exactly which units still need a reading in each period. Tap the check, type the temperature on the keypad, and ProCafe tells you instantly whether it's in range.

An out-of-range reading is saved and flagged — never lost. The card shows what failed in plain words with “Record what you did”: pick the action (moved stock, adjusted the unit, called a technician…) and it's kept with the record. That's the corrective-action trail health inspectors ask about.

Entries can't be edited or deleted — that's what makes the record credible. If something was logged by mistake, a manager opens the day's record, taps Void on the entry and writes a short note saying why.

• The original stays on the record and every export, struck through with the note.
• The check offers itself again on Today so the right reading gets taken.
• Every void is logged with who did it and when.

• Daily checks & records guide
• Temperature logs — feature overview