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Free cleaning schedule template
Build a cleaning schedule for your cafe, deli or bakery kitchen. Edit the tasks, areas, frequency and products, then print it, save as PDF or download a CSV for Excel.
Edit the suggested tasks, frequency and products for your kitchen. Changes stay in this tab; download or print before leaving.
View a completed example
Example only: after preparing food, clean the prep bench, then sanitise using the product label's dilution and contact time. Record the product and sign-off: “Sam, 25 Sep, 15:00”. Adapt the frequency to the task and your food-safety plan.
Daily · Wipe and sanitise counters and prep surfacesDaily · Clean and sanitise sinks, taps and hand-wash basinsDaily · Clean and sanitise chopping boards and small utensilsDaily · Clean coffee machine group heads, steam wands and drip trayDaily · Wipe fridge and freezer handles, seals and exteriorsDaily · Empty, clean and re-line waste binsDaily · Sweep and mop floorsDaily · Sanitise door handles, switches and touch pointsWeekly · Descale the coffee machine and clean group gasketsWeekly · Empty, wipe and sanitise inside fridges and cold displayWeekly · Clean behind and underneath equipmentWeekly · Wash walls, splashbacks and tilingWeekly · Clean extraction filters and canopy grease trapsWeekly · Descale kettles, boilers and hot-water tapsWeekly · Empty, clean and sanitise the ice machineMonthly · Defrost and deep-clean freezersMonthly · Clean and check floor drains and grease trapMonthly · Deep-clean floors, including under shelving and equipmentMonthly · Empty and clean dry-store shelving; check stock rotationMonthly · Clean ventilation grilles and check extraction
Clean and sanitise sinks, taps and hand-wash basins
Prep / service
Daily
Clean and sanitise chopping boards and small utensils
Prep
Daily
Clean coffee machine group heads, steam wands and drip tray
Front of house
Daily
Wipe fridge and freezer handles, seals and exteriors
Storage
Daily
Empty, clean and re-line waste bins
All areas
Daily
Sweep and mop floors
All areas
Daily
Sanitise door handles, switches and touch points
All areas
Weekly
Descale the coffee machine and clean group gaskets
Front of house
Weekly
Empty, wipe and sanitise inside fridges and cold display
Storage
Weekly
Clean behind and underneath equipment
Prep / service
Weekly
Wash walls, splashbacks and tiling
Prep
Weekly
Clean extraction filters and canopy grease traps
Kitchen
Weekly
Descale kettles, boilers and hot-water taps
Front of house
Weekly
Empty, clean and sanitise the ice machine
Front of house
Monthly
Defrost and deep-clean freezers
Storage
Monthly
Clean and check floor drains and grease trap
Kitchen
Monthly
Deep-clean floors, including under shelving and equipment
All areas
Monthly
Empty and clean dry-store shelving; check stock rotation
Storage
Monthly
Clean ventilation grilles and check extraction
Kitchen
Review tasks and frequency for your own equipment and layout. Follow each product's dilution and contact-time instructions.
Questions
Common questions
What should be on a cafe cleaning schedule?
A good schedule splits jobs by how often they're needed: daily (surfaces, sinks, floors, coffee machine), weekly (descaling, deep-cleaning fridges, behind equipment) and monthly (defrosting freezers, drainage, ventilation). This template lays all three out with space to record what was used and who did it.
How often should a commercial kitchen be cleaned?
Food-contact surfaces and high-use areas need cleaning and sanitising through the day and at close; equipment and harder-to-reach areas are usually weekly; deep cleans are monthly or as needed. The schedule groups tasks by that rhythm.
Is the cleaning schedule free?
Yes — print it and use it at no cost. If clearing the wall of paper appeals, ProCafe turns a cleaning schedule into recurring tasks on your team's phones, with photo evidence and a record of who cleaned what and when. Free for 14 days, no card required.
Do I need to keep records of cleaning?
Keeping a cleaning record is good practice and helps demonstrate due diligence at an inspection. Paper schedules work if they're filled in; ProCafe keeps the record automatically, with time stamps and optional photos.