For New Zealand cafes, delis & bakeries
A better day in your cafe.
Records you can rely on.
Bring your daily checks, Food Control Plan records, deliveries and roster together. See what needs attention today and keep the evidence ready for your verifier.
- 14-day free trial
- No card required
- Cancel anytime
NZ$49/mo · 1 location incl.·+NZ$24/mo per extra
Today
Riverside Cafe · Friday, 23 May
Checks today
8 / 11
Records health
Good
This week
Open exceptions
1
Needs action
Incidents
0
All clear
Today's work
View allOpen exceptions
Needs a corrective action
Display fridge above safe limit · 7.1°C
Sites today
Illustrative workspace · New Zealand temperature limits and local site times
New Zealand defaults
°C, local time zones and NZD pricing
MPI-based records
Cooking, cooling and corrective actions
Keep working offline
Mobile checks sync on reconnect
Ready to review
Site records, staff and dated exports
What ProCafe does
The whole operation, end to end.
Five workflows carry a food business through the day. ProCafe runs all of them in one place — this is the day-to-day, not a feature list.
Nº 01 · Daily operations
Know what has been done—and what still needs attention.
Open the day and see exactly where it stands. Every opening check, temperature and task is laid out — what's done, what's still outstanding, and anything that needs a corrective action — so your team knows the next thing to do and nothing slips between shifts.
- Opening checks and temperatures at a glance
- Outstanding work and corrective actions, flagged
- Wireless sensors can watch the fridges — alerts open on their own
- The whole day's completion status in one view
8 of 11 complete
3 outstanding
1 corrective action — walk-in fridge above range.
Walk-in fridge
Safe limit ≤ 5°C
Under-counter freezer
Safe limit ≤ −18°C
Display fridge
Safe limit ≤ 5°C
Hot hold — soup
Safe limit > 60°C
Display fridge out of range — corrective action prompted.
Nº 02 · Food safety & traceability
Your records are already organised when someone asks for them.
Every check, reading and corrective action is kept in a tidy, time-stamped history — with allergens, deliveries and batch tracing alongside. Filter by site and date, then export a clean record pack in seconds, for your own files or the moment an inspector asks.
- The allergen matrix with a published customer-facing version
- Deliveries checked in at the back door — refusals included
- Trace a lot back to its delivery and identify menu items that use the ingredient
- Export as PDF, CSV or XLSX
Nº 03 · Procedures & staff proof
ProProcedures your team has actually signed.
Generate editable drafts from your site's profile, publish the version you approve, and turn it into work — owner-reviewed task suggestions and staff sign-off recorded against that exact version.
- Editable drafts you review and approve — never auto-published
- Published versions are immutable; an edit becomes the next version
- Task suggestions you choose to create — nothing automatic
- Staff sign-off against the exact version, plus branded PDFs
New Zealand procedure starters reference MPI guidance. Review and adapt them to your registered plan before publishing.
Cleaning & disinfection
v2 · 4/5 signed
Cross-contamination
v1 · 5/5 signed
Temperature control
v3
Nº 04 · Kitchen labels
ProDay dots that read exactly right.
Staff pick the product; the label prints with the shelf life you confirmed and a discard date computed on the spot — as PDFs sized for compatible A4 sheets and thermal label printers.
- Prepared, opened, defrosted and discard-by labels
- Owner-confirmed shelf lives — never an invented expiry
- Product-linked labels carry allergen information; lot dates can shorten the discard date
- An immutable print history — expired labels are never reprinted
Operational labels for your own kitchen — not customer-facing retail labelling.
Tuna & sweetcorn mayo
Initials: SRThis label will read
PREPARED Fri 11 Jul · USE BY end of Sun 13 Jul
Allergens: fish, eggs, mustard
Shortened to the lot's use-byBorough Market
12 checks done · 1 open action
Camden Lock
9 checks done · all clear
Broadway Market
Opens 8:00 · roster published
Nº 05 · Team & multi-site
Stop managing the cafe through scattered messages.
Rosters, time-off, handovers and announcements live in one place — and every site keeps its own records, equipment and checks under one login, with a switcher between them.
- Roster, time-off and handovers in one place
- Announcements your team actually sees
- Owner-controlled roles and permissions
- Per-site records, equipment and inspection exports
Twenty features across food safety, traceability and team operations — the full catalogue lives on the features page.
See all featuresNº 06 · Built for the floor
The cafe does not stop when the Wi-Fi does.
The iPhone and Android apps keep your team logging checks and temperatures in the cold room, the cellar and the dead spot by the walk-in. Work saves on the device and syncs when the connection returns.
Riverside Cafe
Daily checks · Morning
Temperature check
Walk-in fridge
Safe limit ≤ 5°C
3.1°C
Earlier today
Riverside Cafe
Daily checks · Morning
Temperature check
Walk-in fridge
Safe limit ≤ 5°C
3.1°C
Earlier today
Riverside Cafe
Daily checks · Morning
Temperature check
Walk-in fridge
Safe limit ≤ 5°C
3.1°C
Earlier today
Mobile apps
Available now on iPhone and Android.
Download ProCafe on the App Store or Google Play for offline checks, temperatures and handovers on iPhone and Android.
New business? Create your account on this website first, verify your email, then sign in to the app. Team members use their manager's invitation.
Start free
Nº 07 · Built around your New Zealand kitchen
Your plan. Your people. Your daily evidence.
Choose New Zealand at setup for local time zones, Celsius controls and NZ allergen choices. Use source-linked guidance for registration, your Food Control Plan, verification, workplace safety and fire safety. Your council or MPI and recognised verifier determine the requirements for your business.
- ✓Registration & recognised verification
- ✓Chilled food — ≤ 5 °C
- ✓Cooking & two-stage cooling records
- ✓NZ allergen declarations
- ✓Staff training & corrective actions
- ✓Four-year record-retention duty
Source-backed prompts — you keep the records.
Wheat, gluten and individual tree nuts
Check recipes and supplier declarations, publish a reviewed version and keep it available to the team.
Illustrative selection · internal kitchen labels and retail labels have different requirements.
Nº 08 · Security & accountability
Your records, protected and yours.
Nº 09 · Pricing
Simple pricing. Free to start.
Built for growing food businesses, without enterprise contracts. Every Core feature and every team member included — NZ$49/month covers your first location; add more for NZ$24 each. 14-day free trial, no card required.
Base plan
+ NZ$24/month per extra location
Start free14-day free trial, no card required · No long-term contract
Every Core feature included
- ✓Unlimited team members
- ✓Daily checks
- ✓Temperature records
- ✓Sensor monitoring (open API)
- ✓Allergens (incl. may-contain)
- ✓Incidents & corrective actions
- ✓Deliveries & traceability
- ✓Photo evidence
- ✓Stock requests
- ✓Rosters & handover
- ✓Documents & sign-off
- ✓Inspection pack & exports
- ✓Offline capture on iPhone & Android
TotalNZ$49/mo
Procedures built, versioned and signed off — and kitchen labels printed with owner-confirmed shelf lives. The Pro layer on top of Core.
+ NZ$49/month per extra location
Everything in Core, plus:
- +Procedure Builder
- +Published procedure versions
- +Owner-reviewed task suggestions
- +Staff sign-off on procedures
- +Staff read-only access
- +Downloadable inspection-pack PDFs
- +Kitchen labels — day dots & prep labels
- +A4 sheet + thermal label PDFs
Nº 10 · FAQ
Questions, answered.
- 01Does ProCafe support New Zealand?
- Yes. New Zealand sites use local time zones, Celsius controls, NZ allergen choices and MPI-based starter records. Billing is in NZD, based on your first site's country. Web and mobile share the same site records.
- 02Does this replace my registered Food Control Plan?
- Keep your registered plan and use MPI My Food Rules to confirm your activities, registration authority and verifier. ProCafe helps you carry out and record your methods; it does not register or approve the plan or carry out independent verification.
- 03Can I record cooking and two-stage cooling?
- Yes. NZ starters validate cooking temperature and the recorded holding seconds together, and capture both cooling stages with required dates, times and temperatures. A cooking check must meet both its temperature and holding-time requirement. Staff must also review the recorded time limits and the first-stage target of 21 °C or room temperature, whichever is colder; these records do not run an automatic cooling timer.
- 04How long do I need to keep records?
- Required Food Control Plan records must be kept for at least four years from creation. Keep records accessible to your verifier and export copies for your own files, including before closing your account.
- 05What is included in the trial?
- The 14-day, no-card trial covers Core. Pro adds the Procedure Builder and internal kitchen labels at the separate price shown here. Rostering does not calculate payroll, holiday pay or employment entitlements.
A better-run cafe starts with a clearer day.
14-day free trial · no card required · then NZ$49/month + NZ$24 per extra location