Records & Proof

Inspection records in New Zealand

Confirm whether the business uses a template or custom food control plan, or a national programme. The app's NZ starter content does not register the business with MPI or the council.

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New Zealand food-safety recordsNew Zealand

✓Registration & recognised verification
✓Chilled food — ≤ 5 °C
✓Cooking & two-stage cooling records
✓NZ allergen declarations
✓Staff training & corrective actions
✓Required records — at least four years

Source-backed prompts — you keep the records.

In the product

Putting this into practice in New Zealand

Build your routines around the food control plan or national programme that applies to your New Zealand business. For cafes using MPI's Simply Safe & Suitable template, the selected cards and your registered activities determine the work. Keep the completed checks and supporting methods ready for your verifier.

MPI: using a Simply Safe & Suitable food control plan

For Simply Safe & Suitable, review the selected cards against the menu and service activities. Add the site's people, equipment, suppliers and actual safe methods.
Prepare records and supporting methods for verification, including actions from previous visits. Revisit the plan when activities change rather than assuming registration covers every new process.

What it does

Gaps from your records: Surfaces missed checks, open corrective actions and thin spots from the records you've kept.
Prioritised view: See what to close first, so prep time goes where it matters.
Across your sites: Check readiness per site from one place.
The inspection pack, one tap: Create the full report — checks, temperatures, out-of-range events and what was done — for the last 90 days as a single PDF, from the web or the phone, even mid-inspection.
Honest, not a verdict: It reflects your records — it does not approve you or guarantee compliance.
Internal site audits: Run scored inspections with pass/fail questions, evidence and findings. Link corrective actions to failed checks, assign follow-up and compare completed audit results. Internal audits support your own review; they are separate from an official inspection.
Secure evidence sharing: Create an expiring, read-only link to an inspection PDF and revoke it when access is no longer needed. The link gives access to that document, without a staff login or permission to change operational records.
Switch from your old app: Import a spreadsheet from Trail, FoodDocs, Leafe or your own file: fridges, people, menu items and suppliers become your set-up, and past temperature, check and delivery records stay with you as imported records in History and the inspection pack. During the trial we import the files for you.
Structured risk assessments: Record hazards, people at risk, likelihood, severity, controls and residual risk. Assign follow-up actions and review dates with preserved version history. Available on web and mobile with an internet connection.
Fire-safety records: Maintain fire-equipment and certificate registers, evacuation drill findings, risk assessments and follow-up actions. Set review dates according to your premises and local requirements. Available on web and mobile with an internet connection.
Restricted inspection browser — all plans: Choose the permitted location, period and evidence sections, then issue temporary inspection access and revoke it when finished. The inspector can browse the permitted records without editing operational data or opening private personnel files.