Food Safety & Compliance
ProKitchen labels
Day dots, use-by and prep labels printed from the products you’ve already set up — shelf lives you confirmed, discard dates computed at print time, and a print history that can’t be quietly edited. A ProCafe Pro feature for cafes, delis and bakeries.
In the product
Tuna & sweetcorn mayo
Initials: SRThis label will read
PREPARED Fri 11 Jul · USE BY end of Sun 13 Jul
Allergens: fish, eggs, mustard
Shortened to the lot's use-byWhat it does
Owner-confirmed shelf lives
Each product’s prepared, opened and defrosted shelf life is set by you — ProCafe never invents an expiry. The discard date is computed from the moment your team prints.
Four label types
Prepared, opened, defrosted and discard-by labels — each carrying the product name, dates, storage instructions and the staff initials of whoever printed it.
Allergens and lots on the label
Labels carry the product’s allergen summary and can reference the delivery lot — and if a linked lot’s use-by is earlier, the label’s discard date shortens to match, flagged as it happens.
Immutable print history
Every print is a frozen record. Reprints reproduce the original exactly, expired labels are refused, and nothing can be silently altered.
Kitchen labels, not retail labelling
These are operational labels for your own kitchen. They are not customer-facing retail labels — retail and prepacked food labelling has its own legal requirements that this feature does not claim to meet.
How it works
1. Set up your products
Add each product once with its shelf lives and allergens — owner-confirmed, never guessed.
2. Print on shift
Staff pick the product and label type; the label reads exactly what the preview shows, discard date computed.
3. PDFs for your printer
Download PDFs sized for compatible A4 label sheets (including 21-up L7160) and common thermal label sizes — no proprietary hardware required.
A print history you can stand behind
Every label ever printed is kept as a frozen, unchangeable record — who printed it, when, and exactly what it said. Reprints come from that record, and expired labels are never reprinted.
- Owner-confirmed shelf lives, computed discard dates
- A4 sheet + thermal label PDFs
- Immutable, reprint-safe history
Related features
One place to run food safety and operations.
ProCafe Pro: £39/month + £20 per extra location, on top of everything in Core — a paid upgrade, not part of the free trial