Team & Operations

Team roles & permissions

Everyone gets the access their job needs — no more, no less — with roles and owner-controlled permissions that apply everywhere your team signs in — part of ProCafe's operations software for cafes, delis and bakeries.

Start free All features

14-day free trial · no card required · then €22/month + €12 per extra location

Team & permissionsUnlimited members

OwnerEverything, incl. billing & permissions

ManagerRota, reviews, team, records

SupervisorShift running, checks, handover

StaffChecks, temperatures, requests

The owner fine-tunes what each role can do, per cafe.

In the product

What it does

Four roles that fit a cafe: Owner, manager, supervisor and staff — sensible defaults for who can run checks, manage the rota, review incidents or see billing.
Owner-controlled permissions: The owner can fine-tune what managers and supervisors are allowed to do, per cafe — the defaults are a starting point, not a cage.
Invite by email: Add a team member with their role in one step; they set their own password and land in the right place.
Unlimited team members: Every plan includes your whole team at no extra cost — permissions control access, not your bill.
Shared kitchen tablet: Give staff individual PINs on a shared browser tablet. Each check and supported photo keeps its recording staff identity; sessions lock between people and managers can revoke access. Pro and Operations add expanded shift tools, actual breaks, stocktake shortcuts and manager exit controls. The shared tablet needs an internet connection; private team messages stay on personal clients.

How it works

Invite your team
Send an email invite with the right role attached.
They're in, correctly
Each person sees exactly the screens and actions their role allows — on web and on the phone.
Fine-tune when you need to
The owner adjusts permissions per cafe as the team grows.