Food safety and operations in Ireland

Temperature logs

Log fridge, freezer and probe temperatures in seconds, and act when a reading is out of range.

Sensor monitoring

Connect wireless temperature sensors through an open API — out-of-range readings raise alerts on their own.

Sensor connections are in preview — physical hardware validation is pending

Equipment & calibration

Fridges, freezers and hot-holding with safe ranges, the daily check windows you set, and probe calibration checks.

Daily checks

Opening, closing and scheduled food-safety checks, plus one-off jobs so nothing slips.

HACCP records

Keep your HACCP-based food safety records organised, time-stamped and easy to export.

Allergen management

Maintain the 14-allergen matrix per dish and publish a clear customer-facing version.

Kitchen labels

Print day dots, use-by and prep labels with owner-confirmed shelf lives and computed discard dates — a Pro feature.

Incidents & accidents

Log incidents and accidents, record the corrective action taken, and close them with a clear trail.

Clock in and out

Staff clock in and out on their own phone, with entries matched to published shifts so managers can review planned against actual work. Basic clocking remains in Core. Pro and Operations add recorded breaks, reviewed wage inputs and optional site-configured location or photo clock-in evidence. Owners review unpaid and manually classified overtime minutes within payable hours before using payroll-input reports.

Multi-site operations

Run every site under one account — per-site records, rotas and equipment, with one switcher between them.

Rota & handover

Plan shifts, manage time-off and pass clear handovers between shifts.

Stock requests

Staff flag shortages from the floor; managers see, action and close them — nothing lost on a note.

Team roles & permissions

Owner, manager, supervisor and staff roles — with owner-controlled, per-cafe permission settings.

Mobile & offline

Offline-first checks and temperature capture on iPhone and Android, with automatic sync when the connection returns. Or a shared kitchen tablet with staff PINs for checks and corrective actions (online).

Food waste log

Log what was thrown away, why and roughly how much from the phone in ten seconds, with or without signal. The week's total by reason and by item, with an estimated cost, shows where money goes; the Monday review and the dashboard carry it.

Menu board

Mark a dish sold out or running low for today and every phone, the web and the kitchen tablet show the same board. Items come from the allergen matrix, so nothing is typed twice, and a new day starts clean.

Dishwasher rinse check

An optional starter records the commercial dishwasher's final rinse temperature and a wash-arm and filter check at opening. It is listed in setup but unticked until you want it, so a new site gets no extra daily check.

Switch from your old app

Import a spreadsheet from Trail, FoodDocs, Leafe or your own file: fridges, people, menu items and suppliers become your set-up, and past temperature, check and delivery records stay with you as imported records in History and the inspection pack. During the trial we import the files for you.

Switch from Trail

Move from Trail to ProCafe without losing your records: export your task reports as CSV or PDF, import the set-up and history, keep the PDFs as documents.

Switch from FoodDocs

Move from FoodDocs to ProCafe: download each monitoring check as CSV or XLSX, import the records and set-up, keep your documents as PDFs. No automatic pull, no shared logins.

Switch from Leafe

Move from Leafe to ProCafe: ask Leafe support for your records as PDF or a spreadsheet, or rebuild the set-up from a spreadsheet. ProCafe imports either.