Records & Proof

Inspection records in the United States

Identify the state and local authority, the adopted rules and any conditions on the permit. A national model is a starting point for review, not one universal set of mandatory limits.

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14-day free trial · no card required · then $29/month + $15 per extra location

FDA Food Code essentialsUnited States

✓Opening & closing checks
✓Cold holding — 41°F
✓Hot holding — 135°F
✓Cooking — 165°F
✓Cleaning & sanitizing schedule
✓Allergen controls & matrix
✓Records & weekly review

Source-backed prompts — you keep the records.

In the product

Putting this into practice in the United States

Set up records for the authority that regulates your US establishment. The FDA Food Code is a model used by state and local jurisdictions, with different editions and amendments in force. Choose the site's state, review the local requirements, and connect person-in-charge reviews to the actual food processes.

FDA: Food Code and jurisdiction adoption

Keep normal operating procedures separate from any special-process HACCP plan or variance required by the authority. Record the approval documents with the relevant process where applicable.
Prepare site-specific inspection evidence with the check history, responsible staff and corrective actions. The exported records support review; they do not grant a permit or regulatory approval.

What it does

Gaps from your records: Surfaces missed checks, open corrective actions and thin spots from the records you've kept.
Prioritized view: See what to close first, so prep time goes where it matters.
Across your sites: Check readiness per site from one place.
The inspection pack, one tap: Create the full report — checks, temperatures, out-of-range events and what was done — for the last 90 days as a single PDF, from the web or the phone, even mid-inspection.
Honest, not a verdict: It reflects your records — it does not approve you or guarantee compliance.
Internal site audits: Run scored inspections with pass/fail questions, evidence and findings. Link corrective actions to failed checks, assign follow-up and compare completed audit results. Internal audits support your own review; they are separate from an official inspection.
Secure evidence sharing: Create an expiring, read-only link to an inspection PDF and revoke it when access is no longer needed. The link gives access to that document, without a staff login or permission to change operational records.
Switch from your old app: Import a spreadsheet from Trail, FoodDocs, Leafe or your own file: fridges, people, menu items and suppliers become your set-up, and past temperature, check and delivery records stay with you as imported records in History and the inspection pack. During the trial we import the files for you.
Structured risk assessments: Record hazards, people at risk, likelihood, severity, controls and residual risk. Assign follow-up actions and review dates with preserved version history. Available on web and mobile with an internet connection.
Fire-safety records: Maintain fire-equipment and certificate registers, evacuation drill findings, risk assessments and follow-up actions. Set review dates according to your premises and local requirements. Available on web and mobile with an internet connection.
Restricted inspection browser — all plans: Choose the permitted location, period and evidence sections, then issue temporary inspection access and revoke it when finished. The inspector can browse the permitted records without editing operational data or opening private personnel files.