Traceability & Recall
Suppliers & deliveries
Record your suppliers and check deliveries in as they arrive, building a traceable record from the back door — part of ProCafe's operations software for cafes, delis and bakeries.
14-day free trial · no card required · then £19/month + £10 per extra location
Deliveries · Today3 suppliers
Fresh DirectChecked in 07:05 · 4.1°C
Dairy Co-opChecked in 07:40 · 3.6°C
Harbour Fish1 item refused · logged
Every delivery checked in builds the trail from the back door.
What it does
- Supplier list
- Keep the suppliers you buy from in one place, so every delivery is logged against the right one.
- Check deliveries in
- Record what arrived and flag anything that isn't right — accept or reject it on the spot, from the phone at the back door before the driver leaves.
- Temperature on arrival
- Log the chilled temperature with the delivery — anything above the 8°C chilled limit is flagged on the record automatically.
- A trail from goods-in
- Each delivery is time-stamped against its supplier, the first link in your traceability.
- Ready when it matters
- Because deliveries are recorded, you can trace back to a supplier when you need to.
- Supplier ordering — Pro and Operations
- Link supplier packs to inventory items, group reviewed orders by supplier and record partial or full receipts. Upload invoice photos or PDFs, enter their details manually and review the entries. Record each receipt once and retain the order and receiving history.
- Supplier invoice reconciliation and credits — Pro & Operations
- Compare manually reviewed invoice details with purchase orders and selected deliveries. Review quantity and price differences, record decisions and track partial supplier credits. Export an order CSV for manual handoff; approval never sends an order or makes a payment.
How it works
Add your suppliers
Set up the suppliers you buy from.
Log deliveries on arrival
Record goods-in and accept or reject on the spot.
Trace when needed
Follow a delivery back to its supplier straight from the record.
A traceable goods-in record
Deliveries are time-stamped against the supplier, so your traceability starts the moment stock arrives — filter and export when you need it.
- Time-stamped deliveries per supplier, logged on the phone
- Arrival temperature checked against the chilled limit
- Accept / reject recorded, with the reason
- Export for your files or an inspection
Related features
One place to run food safety and operations.
14-day free trial · no card required · then £19/month + £10 per extra location