Food safety software · UK
Food safety software for cafes, delis and bakeries.
The records UK food businesses actually keep — temperature logs in °C, daily checks, the 14-allergen matrix and corrective actions — captured on your team's phones, time-stamped as they happen, and ready to show at an inspection.
£19/mo · 1 location incl. · +£10/mo per extra · unlimited team members · 14-day free trial
What's inside
The food safety workflows, end to end
Temperature logs
Fridges, freezers, probes and hot holding in °C — UK defaults (8 °C cold, 63 °C hot hold), every limit editable, out-of-range readings prompt a corrective action.
Temperature logs →Daily checks
Opening, closing and cleaning checks with a time-stamped history that builds itself over the day.
Daily checks →HACCP record keeping
The checks, temperatures and corrective actions your HACCP-based system requires, organised and exportable. ProCafe keeps the records — it doesn't write your plan.
HACCP records →Allergen management
The UK 14-allergen matrix, per dish, with honest may-contain marking and a published customer-facing version.
Allergen management →Inspection readiness
See the gaps in your records before an EHO does, and export tidy record packs (PDF/CSV/XLSX) in one click when someone asks.
Inspection readiness →The food safety app
Offline-first capture on the team's iPhones — the work saves in the cold room and syncs when the Wi-Fi returns. Android coming soon.
Mobile & offline →In the product
Walk-in fridge
Safe limit ≤ 5°C
Under-counter freezer
Safe limit ≤ −15°C
Display fridge
Safe limit ≤ 5°C
Hot hold — soup
Safe limit ≥ 63°C
Display fridge out of range — corrective action prompted.
8 of 11 complete
3 outstanding
1 corrective action — walk-in fridge above range.
Compliance, inspections & audits
Built for the day someone asks to see your records
Food safety compliance software lives or dies on the evidence trail. In ProCafe every check and reading is time-stamped when it's captured, and an out-of-range value prompts the corrective action on the spot. Your records are the documented side of the "confidence in management" element — an EHO also weighs how the kitchen actually runs, its track record and the team's knowledge — and they're one export away whenever an inspection or an internal or supplier audit asks.
And the honest part: ProCafe does not certify your business, guarantee compliance or promise a hygiene rating. No software can. It keeps the records your own food safety management system requires — organised, contemporaneous and ready to show.
- Every entry time-stamped as it's captured
- Corrective actions captured next to the reading
- One-click record packs (PDF/CSV/XLSX) for inspections and audits
- Per-site organisation for one location or many
Pricing
One low price, rolling monthly — no annual contract
Core
£19/month · 1 location incl.
+£10/month per extra location · unlimited team members
Everything above is included: temperature logs, daily checks, HACCP record keeping, the 14-allergen matrix, inspection-ready exports and the iPhone app.
Pro
£39/month · 1 location incl.
+£20/month per extra location
Everything in Core, plus the Procedure Builder (editable, owner-reviewed starter procedures with an inspection-pack PDF) and Kitchen Labels (day dots and prep labels with an immutable print history). Pro is a paid upgrade — it isn't part of the free trial.
14-day free trial of Core · no card required · Pro is a paid upgrade · full pricing on the homepage
Common questions
What does food safety software actually do?
It replaces the paper spine of a kitchen's food safety system: temperature logs, opening and closing checks, allergen information and corrective actions are captured on phones, time-stamped as they happen, and kept organised by site — with exports when an inspector or auditor asks.
Does ProCafe certify compliance or guarantee a hygiene rating?
No — and no software can. ProCafe is a record-keeping and operations tool: it supports your own food safety management system and makes the day-to-day evidence easy to keep and show, but the responsibilities and judgement stay yours.
What does ProCafe cost in the UK?
Core is £19/month including one location (+£10/month per extra location) with unlimited team members, on a rolling monthly plan — no annual contract. Pro (£39/month including one location, +£20 per extra) adds the Procedure Builder and Kitchen Labels — a paid upgrade, never part of the free trial. The 14-day free trial (no card required) is the Core plan.
Is there an app?
Yes — the ProCafe iPhone app is available now and built offline-first, so capture keeps working without a connection and syncs later. Android is coming soon, and the full product also runs in any browser.
Records that keep themselves, ready when it matters.
14-day free trial · no card required · then £19/month + £10 per extra location