Documents & sign-off
Assign the selected plan cards and practical methods that match each person's duties. Keep evidence that staff understand what they must do and when to ask for help.
Last updated 13 September 2026
New Zealand: before you start
Build your routines around the food control plan or national programme that applies to your New Zealand business. For cafes using MPI's Simply Safe & Suitable template, the selected cards and your registered activities determine the work. Keep the completed checks and supporting methods ready for your verifier.
- Assign the selected plan cards and practical methods that match each person's duties. Keep evidence that staff understand what they must do and when to ask for help.
- Record instruction on new equipment, changed recipes and corrective actions alongside the relevant method. Reading a document alone is not proof of practical competence.
- Prepare the current methods and training evidence for verification. Preserve earlier versions when reviewing what instructions applied at the time of a recorded event.
Share and track
- Upload a document (an SOP, a policy, training material) on the web.
- The team sees it on their phones and acknowledges it after reading.
- Managers see the completion list — who has signed off and who hasn't.
New versions restart the sign-off, so nobody is acknowledged against an old copy. Acknowledgement is an internal record of sign-off, not a legal signature.