Traceability & Recall
Supplier and delivery records in the United States
Record the supplier, delivery and lot documents that identify the goods received. Keep the acceptance decision and food condition with the delivery record.
14-day free trial · no card required · then $29/month + $15 per extra location
Every delivery checked in builds the trail from the back door.
Putting this into practice in the United States
Set up records for the authority that regulates your US establishment. The FDA Food Code is a model used by state and local jurisdictions, with different editions and amendments in force. Choose the site's state, review the local requirements, and connect person-in-charge reviews to the actual food processes.
FDA: Food Code and jurisdiction adoption- Carry ingredient references into prepared batches where your process needs them. Retain any specialist source records required for the food you handle alongside the supplier evidence.
- Test a supplier recall against current stock and batches before an emergency. Do not treat ordinary lot records as automatic compliance with every federal traceability requirement or exemption.
What it does
- Supplier list
- Keep the suppliers you buy from in one place, so every delivery is logged against the right one.
- Check deliveries in
- Record what arrived and flag anything that isn't right — accept or reject it on the spot, from the phone at the back door before the driver leaves.
- Temperature on arrival
- Log the chilled temperature with the delivery — anything above the 41°F cold-holding limit is flagged on the record automatically.
- A trail from goods-in
- Each delivery is time-stamped against its supplier, the first link in your traceability.
- Ready when it matters
- Because deliveries are recorded, you can trace back to a supplier when you need to.
- Supplier ordering — Pro and Operations
- Link supplier packs to inventory items, group reviewed orders by supplier and record partial or full receipts. Upload invoice photos or PDFs, enter their details manually and review the entries. Record each receipt once and retain the order and receiving history.
- Supplier invoice reconciliation and credits — Pro & Operations
- Compare manually reviewed invoice details with purchase orders and selected deliveries. Review quantity and price differences, record decisions and track partial supplier credits. Export an order CSV for manual handoff; approval never sends an order or makes a payment.
How it works
Add your suppliers
Set up the suppliers you buy from.
Log deliveries on arrival
Record goods-in and accept or reject on the spot.
Trace when needed
Follow a delivery back to its supplier straight from the record.
A traceable goods-in record
Deliveries are time-stamped against the supplier, so your traceability starts the moment stock arrives — filter and export when you need it.
- Time-stamped deliveries per supplier, logged on the phone
- Arrival temperature checked against the chilled limit
- Accept / reject recorded, with the reason
- Export for your files or an inspection
Related features
One place to run food safety and operations.
14-day free trial · no card required · then $29/month + $15 per extra location