Records & Proof

Food-safety training records in Germany

Keep role-specific hygiene instruction and practical supervision with the methods staff perform. Internal document acknowledgement should not be presented as an official training certificate.

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DokumenteBestätigungen

Allergene — Arbeitsanweisung · v38/8 bestätigt

IfSG-Folgebelehrung 20266/8 bestätigt

Reinigungsmittel — Sicherheitsdatenblätter8/8 bestätigt

Versionierte Dokumente — von jedem Teammitglied namentlich und mit Datum bestätigt.

In the product

Putting this into practice in Germany

Bring your establishment's Eigenkontrollen together with its HACCP-based procedures. German food supervision is carried out by the competent authorities of the Länder and local districts. Keep hygiene, temperature, traceability and corrective-action evidence organised for the authority responsible for your premises.

EU food hygiene regulation: HACCP, hygiene and training

Store any separately required instruction or qualification evidence with the staff records. Review applicable German requirements for the role rather than assuming an app signature fulfils them.
Update working instructions when preparation or cleaning methods change. Keep earlier signed versions and practical training evidence available for the period under review.

What it does

One place for documents: Keep SOPs, policies and training where the team can find them.
Assign and track: Assign documents and see who has acknowledged them.
Sign-off captured: Staff acknowledge a document with their typed name and a timestamp.
An internal record: Acknowledgement is an internal record of sign-off — not a legal or electronic signature.
Training and competency records: Track instruction, assessed awareness courses, competency reviews, internal completion certificates and renewal dates. Pro and Operations add manually authored custom courses, published quizzes and completion evidence, alongside quizzes tied to published procedure versions. Records support your training process; they do not award professional qualifications.
Document renewal tracking: Add expiry dates, responsible people and up to six in-app reminders to documents. Track site-specific or organisation-wide insurance, licences, policies and certificates without changing the original document history. Available on web and mobile with an internet connection.
Courses and verifiable completion: Assign short awareness courses, acknowledge lessons and complete server-assessed knowledge checks. Download an internal completion certificate. Learners can choose an expiring public verification link, with their name optional, and revoke it later. These are not accredited qualifications. Available on web and mobile with an internet connection.
Searchable staff knowledge — all plans: Find practical answers and guides by topic or search. Owners and managers publish guidance and link existing documents, procedures and courses. Each linked item retains its own permissions and plan access: the knowledge hub does not unlock Pro courses or private records.
Private employee records — Pro and Operations: Keep personnel and manual right-to-work review records visible only to owners. Upload payslips for the linked employee, publish immutable contract versions and record the employee’s explicit signing intent after identity confirmation. Employees see only their own permitted documents.
Qualification warnings in scheduling — Pro & Operations: Define role requirements and record qualification dates, using existing completion evidence where applicable. Scheduling flags missing, expired or not-yet-valid qualifications for the shift dates. Warnings support owner review; internal training is not external accreditation.
Employee profile corrections — Core, Pro & Operations: Employees request corrections to their team display name and private contact phone. Owners approve or decline with an audit trail. Sign-in credentials and private personnel files remain separate.
Staff directory, operational tags and saved views — Core, Pro & Operations: Find people by name, job role or operational tag within your current location permissions. Choose visible columns and save your own views. Owners can archive and explicitly restore eligible staff without deleting their history; private personnel data stays separate.
Employee uploads and owner-reviewed profile corrections — Pro & Operations: Staff upload their own supporting documents from phone or browser and propose emergency-contact corrections for owner review. Each submission keeps its purpose, retention date and review history. Uploaded files and private corrections never appear in the staff directory.
Private probation and employee reviews — Pro & Operations: Owners prepare probation, one-to-one and appraisal reviews with goals and follow-up actions. Publish the reviewed employee-facing version for the person to read and respond. Owner-only notes stay private, with published versions and responses retained.

How it works

Add your documents
Upload SOPs, policies and training.
Assign to the team
Choose who needs to acknowledge each one.
Track sign-off
See who has acknowledged and who's still outstanding.

A record of who acknowledged what

Each acknowledgement is kept with the person's typed name, the document version and a timestamp — an internal record of sign-off you can review and export.