Daily operations, food safety & team management
Run the cafe.
Not the spreadsheets.
Run daily checks, food-safety records, handovers, stock requests, documents and rotas across one site or many.
- 14-day free trial
- No card required
- Cancel anytime
22 €/mo · 1 location incl.·+12 €/mo per extra
Heute
Café am Fluss · Freitag, 23. Mai
Kontrollen heute
8 / 11
Stand der Aufzeichnungen
Gut
Diese Woche
Offene Abweichungen
1
Zu erledigen
Vorfälle
0
Alles in Ordnung
Tagesaufgaben
Alle ansehenOffene Abweichungen
Korrekturmaßnahme erforderlich
Kühlvitrine über dem Grenzwert · 9,1 °C
Standorte heute
Built for cafes, delis and bakeries
and any small food business
Food-safety packs
Country-specific and source-backed
iPhone app available
Offline capture and automatic sync · Android coming soon
Export anytime
PDF · CSV · XLSX, inspection-ready
What ProCafe does
The whole operation, end to end.
Five workflows carry a food business through the day. ProCafe runs all of them in one place — this is the day-to-day, not a feature list.
Nº 01 · Daily operations
Know what has been done—and what still needs attention.
Open the day and see exactly where it stands. Every opening check, temperature and task is laid out — what's done, what's still outstanding, and anything that needs a corrective action — so your team knows the next thing to do and nothing slips between shifts.
- Opening checks and temperatures at a glance
- Outstanding work and corrective actions, flagged
- Wireless sensors can watch the fridges — alerts open on their own
- The whole day's completion status in one view
8 von 11 erledigt
3 offen
1 Korrekturmaßnahme — Kühlraum über dem Grenzwert.
Kühlraum
Grenzwert ≤ 7 °C
Unterbau-Tiefkühler
Grenzwert ≤ −18 °C
Kühlvitrine
Grenzwert ≤ 7 °C
Heißhaltung — Suppe
Grenzwert ≥ 65 °C
Kühlvitrine außerhalb des Grenzbereichs — Korrekturmaßnahme angefordert.
Nº 02 · Food safety & traceability
Your records are already organised when someone asks for them.
Every check, reading and corrective action is kept in a tidy, time-stamped history — with allergens, deliveries and batch tracing alongside. Filter by site and date, then export a clean record pack in seconds, for your own files or the moment an inspector asks.
- The allergen matrix with a published customer-facing version
- Deliveries checked in at the back door — refusals included
- Trace a lot back to its delivery and identify menu items that use the ingredient
- Export as PDF, CSV or XLSX
Nº 03 · Procedures & staff proof
ProProcedures your team has actually signed.
Generate editable drafts from your site's profile, publish the version you approve, and turn it into work — owner-reviewed task suggestions and staff sign-off recorded against that exact version.
- Editable drafts you review and approve — never auto-published
- Published versions are immutable; an edit becomes the next version
- Task suggestions you choose to create — nothing automatic
- Staff sign-off against the exact version, plus branded PDFs
Starter wording currently follows the FSA's Safe Food, Better Business (SFBB) pack for England and Wales and must be reviewed for your site's jurisdiction.
Reinigung und Desinfektion
v2 · 4/5 bestätigt
Kreuzkontamination
v1 · 5/5 bestätigt
Temperaturkontrolle
v3
Nº 04 · Kitchen labels
ProDay dots that read exactly right.
Staff pick the product; the label prints with the shelf life you confirmed and a discard date computed on the spot — as PDFs sized for compatible A4 sheets and thermal label printers.
- Prepared, opened, defrosted and discard-by labels
- Owner-confirmed shelf lives — never an invented expiry
- Product-linked labels carry allergen information; lot dates can shorten the discard date
- An immutable print history — expired labels are never reprinted
Operational labels for your own kitchen — not customer-facing retail labelling.
Thunfisch-Mais-Mayo
Initialen: SRDieses Etikett zeigt
ZUBEREITET Fr., 11. Juli · ZU VERBRAUCHEN BIS So., 13. Juli (Tagesende)
Allergene: Fisch, Eier, Senf
Auf das Chargen-Verbrauchsdatum verkürztMarkthalle Neun
12 Kontrollen erledigt · 1 offene Maßnahme
Prenzlauer Berg
9 Kontrollen erledigt · alles in Ordnung
Kollwitzkiez
Öffnet 8:00 · Dienstplan veröffentlicht
Nº 05 · Team & multi-site
Stop managing the cafe through scattered messages.
Rotas, time-off, handovers and announcements live in one place — and every site keeps its own records, equipment and checks under one login, with a switcher between them.
- Rota, time-off and handovers in one place
- Announcements your team actually sees
- Owner-controlled roles and permissions
- Per-site records, equipment and inspection exports
Twenty features across food safety, traceability and team operations — the full catalogue lives on the features page.
See all featuresNº 06 · Built for the floor
The cafe does not stop when the Wi-Fi does.
The iPhone app keeps your team logging checks and temperatures in the cold room, the cellar and the dead spot by the walk-in. Work saves on the device and syncs when the connection returns. Android is coming soon.
Café am Fluss
Tageskontrollen · Vormittag
Temperaturkontrolle
Kühlraum
Grenzwert ≤ 7 °C
4,2 °C
Früher am Tag
Café am Fluss
Tageskontrollen · Vormittag
Temperaturkontrolle
Kühlraum
Grenzwert ≤ 7 °C
4,2 °C
Früher am Tag
Café am Fluss
Tageskontrollen · Vormittag
Temperaturkontrolle
Kühlraum
Grenzwert ≤ 7 °C
4,2 °C
Früher am Tag
Mobile apps
Available now on iPhone. Android is coming soon.
Download ProCafe on the App Store for offline checks, temperatures and handovers on iPhone. Android is coming soon.
Android
Nº 07 · Country-specific records
Built for German requirements.
Food-safety rules vary by country — ProCafe is built for that. For Germany: routines aligned with your own-checks (Eigenkontrolle) on a HACCP basis (Art. 5 of EU Regulation 852/2004), the unbroken cold chain and −18 °C for frozen food (TLMV), the documented IfSG follow-up instruction (§ 43) every two years, and allergen labelling of the 14 allergens even for loose foods (§ 4 LMIDV). The records stay yours — ProCafe keeps them organised and ready for the food-safety authority's inspection (Lebensmittelüberwachung).
- ✓Öffnungs- und Schließkontrollen
- ✓Kühlkette · Tiefkühlung — −18 °C
- ✓Heißhaltung — ≥ 65 °C (Empfehlung)
- ✓Reinigungs- und Desinfektionsplan
- ✓Allergenkennzeichnung — 14 Allergene
- ✓Aufzeichnungen und Wochenrückblick
Erinnerungen, gestützt auf amtliche Quellen — die Aufzeichnungen bleiben Ihre.
Veröffentlichte Versionen bleiben archiviert.
Nº 08 · Security & accountability
Your records, protected and yours.
Nº 09 · Pricing
Simple pricing. Free to start.
Built for growing food businesses, without enterprise contracts. Every Core feature and every team member included — 22 €/month covers your first location; add more for 12 € each. 14-day free trial, no card required.
Base plan
+ 12 €/month per extra location
Start free14-day free trial, no card required · No long-term contract
Every Core feature included
- ✓Unlimited team members
- ✓Daily checks
- ✓Temperature records
- ✓Sensor monitoring (open API)
- ✓Allergens (incl. may-contain)
- ✓Incidents & corrective actions
- ✓Deliveries & traceability
- ✓Photo evidence
- ✓Stock requests
- ✓Rotas & handover
- ✓Documents & sign-off
- ✓Inspection pack & exports
- ✓iPhone app & offline capture
Total22 €/mo
Procedures built, versioned and signed off — and kitchen labels printed with owner-confirmed shelf lives. The Pro layer on top of Core.
+ 24 €/month per extra location
Everything in Core, plus:
- +Procedure Builder
- +Published procedure versions
- +Owner-reviewed task suggestions
- +Staff sign-off on procedures
- +Staff read-only access
- +Downloadable inspection-pack PDFs
- +Kitchen labels — day dots & prep labels
- +A4 sheet + thermal label PDFs
Nº 10 · FAQ
Questions, answered.
- 01Does it work offline?
- Yes. The iPhone app is available now and built offline-first: checks and temperatures save on the device and sync when the connection returns. In the browser, ProCafe needs a connection. Android is coming soon.
- 02Do I need to buy sensors or special hardware?
- No. ProCafe works fully with manual checks. If you want automatic monitoring, connect any wireless sensor provider through our open API — readings are judged against your safe limits, and alerts open and resolve on their own. No proprietary hardware, no lock-in.
- 03Does it handle more than one site?
- Yes — manage and monitor every location from one account, and see each site's health at a glance.
- 04Does ProCafe support German requirements?
- Yes. ProCafe is built so food-safety packs can be rolled out country by country — for Germany, routines aligned with your own-checks on a HACCP basis (Art. 5 of EU Regulation 852/2004) and the full matrix of the 14 mandatory-declaration allergens (§ 4 LMIDV). ProCafe organises your records; it does not replace your HACCP responsibility.
- 05Can I move over from paper records?
- Yes. Set up your checks and schedules once, and your team works from them every day after.
- 06Can I export records for an inspection?
- Yes — a complete, time-stamped record as PDF, CSV or XLSX, whenever you need it.
- 07What happens if I cancel?
- Cancel anytime — there's no long contract or lock-in, and you can export your records before you go.
A better-run cafe starts with a clearer day.
14-day free trial · no card required · then 22 €/month + 12 € per extra location