Records & Proof
ProFood-safety procedures in Germany
Document the hygiene and HACCP-based methods for the actual establishment, including receiving, storage, preparation and service. Use responsibilities and checking arrangements that the team can follow. Turn your setup answers into editable procedure drafts, publish the version you approve, and know exactly who signed it — a ProCafe Pro feature for cafes, delis and bakeries. For Germany, the six starter procedures are written in German and draw on the BfR's kitchen-hygiene recommendations and the duties under §§ 42 and 43 IfSG — working instructions for your HACCP concept that you review and adapt to your business before publishing.
ProCafe Pro: 45 €/month + 24 € per extra location, including all Core features. The free trial includes Pro features where Pro is available; a paid Pro plan is required afterwards.
Reinigung und Desinfektion
v2 · 4/5 bestätigt
Kreuzkontamination
v1 · 5/5 bestätigt
Temperaturkontrolle
v3
Putting this into practice in Germany
Bring your establishment's Eigenkontrollen together with its HACCP-based procedures. German food supervision is carried out by the competent authorities of the Länder and local districts. Keep hygiene, temperature, traceability and corrective-action evidence organised for the authority responsible for your premises.
EU food hygiene regulation: HACCP, hygiene and training- Link the monitored control to its written method and corrective action. Revisit the system when equipment, recipes, suppliers or service activities change.
- Keep the requested site's records with the supporting methods for the local food authority. The software organises evidence; it does not award a HACCP certificate or operating approval.
What it does
- Drafts from your profile
- Generate draft procedures matched to your site's profile and risks: staff hygiene, illness and activity bans, cleaning and disinfection, cross-contamination and allergens, temperature control, goods-in and traceability. Starter wording draws on BfR recommendations and the IfSG — you review, edit and approve it for your premises and your HACCP concept.
- Publish immutable versions
- When a procedure is right, publish it. Published versions never change silently — an edit becomes the next version, and the record of what was in force stays intact.
- Owner-reviewed task suggestions
- A published procedure can suggest scheduled tasks. Nothing is created automatically: you review the suggestions and pick which to create, duplicates are skipped, and some procedures suggest none.
- Staff sign-off, on the record
- Assign a published procedure and capture each person's sign-off against that exact version — an internal record of who read what, and when.
- Procedures for your location
- Pro includes source-linked procedure starters for supported markets, with separate Scottish and Northern Irish methods. Review the activities and local requirements for each site before publishing a version and requesting staff acknowledgement.
How it works
Generate and edit
Create drafts from your setup answers, then edit them until they describe how your kitchen actually works.
Publish and assign
Publish the approved version, assign it to your team, and create the suggested tasks you choose to keep.
Export the pack
Download branded procedure and inspection-pack PDFs when someone needs to see them.
Procedures you can stand behind
Every published version is immutable and every sign-off names the exact version signed. ProCafe organises the procedures you approve — it never certifies them.
- Immutable published versions
- Sign-off against the exact version
- Branded procedure & inspection-pack PDFs
Related features
One place to run food safety and operations.
ProCafe Pro: 45 €/month + 24 € per extra location, including all Core features. The free trial includes Pro features where Pro is available; a paid Pro plan is required afterwards.