Traceability & Recall
Supplier and delivery records in Germany
Use Warenannahme records to identify the supplier, delivered goods and relevant lot evidence. Record acceptance or refusal alongside the observation that explains it.
14-day free trial · no card required · then 22 €/month + 12 € per extra location
Jede angenommene Lieferung verlängert die Spur ab der Warenannahme.
Putting this into practice in Germany
Bring your establishment's Eigenkontrollen together with its HACCP-based procedures. German food supervision is carried out by the competent authorities of the Länder and local districts. Keep hygiene, temperature, traceability and corrective-action evidence organised for the authority responsible for your premises.
EU food hygiene regulation: HACCP, hygiene and training- Retain ingredient and batch references needed by the site's traceability method. Include business recipients or other premises when prepared food is dispatched beyond the site.
- Check that a withdrawal can identify affected stock and prepared food. Keep the quantities, disposition and supplier or authority correspondence with the response.
What it does
- Supplier list
- Keep the suppliers you buy from in one place, so every delivery is logged against the right one.
- Check deliveries in
- Record what arrived and flag anything that isn't right — accept or reject it on the spot, from the phone at the back door before the driver leaves.
- Temperature on arrival
- Log the chilled temperature with the delivery — anything outside your limit range is flagged on the record automatically, so the cold chain stays fully documented.
- A trail from goods-in
- Each delivery is time-stamped against its supplier, the first link in your traceability.
- Ready when it matters
- Because deliveries are recorded, you can trace back to a supplier when you need to.
- Supplier ordering — Pro and Operations
- Link supplier packs to inventory items, group reviewed orders by supplier and record partial or full receipts. Upload invoice photos or PDFs, enter their details manually and review the entries. Record each receipt once and retain the order and receiving history.
- Supplier invoice reconciliation and credits — Pro & Operations
- Compare manually reviewed invoice details with purchase orders and selected deliveries. Review quantity and price differences, record decisions and track partial supplier credits. Export an order CSV for manual handoff; approval never sends an order or makes a payment.
How it works
Add your suppliers
Set up the suppliers you buy from.
Log deliveries on arrival
Record goods-in and accept or reject on the spot.
Trace when needed
Follow a delivery back to its supplier straight from the record.
A traceable goods-in record
Deliveries are time-stamped against the supplier, so your traceability starts the moment stock arrives — filter and export when you need it.
- Time-stamped deliveries per supplier, logged on the phone
- Arrival temperature checked against your cold-chain limit
- Accept / reject recorded, with the reason
- Export for your files or the official inspection
Related features
One place to run food safety and operations.
14-day free trial · no card required · then 22 €/month + 12 € per extra location