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Free cleaning schedule template

Build a cleaning schedule for your cafe, deli or bakery kitchen. Edit the tasks, areas, frequency and products, then print it, save as PDF or download a CSV for Excel.

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ProCafe · Free template

Cleaning schedule template

Edit the suggested tasks, frequency and products for your kitchen. Changes stay in this tab; download or print before leaving.

View a completed example

Example only: after preparing food, clean the prep bench, then sanitise using the product label's dilution and contact time. Record the product and sign-off: “Sam, 25 Sep, 15:00”. Adapt the frequency to the task and your food-safety plan.

Daily · Wipe and sanitise counters and prep surfaces
Daily · Clean and sanitise sinks, taps and hand-wash basins
Daily · Clean and sanitise chopping boards and small utensils
Daily · Clean coffee machine group heads, steam wands and drip tray
Daily · Wipe fridge and freezer handles, seals and exteriors
Daily · Empty, clean and re-line waste bins
Daily · Sweep and mop floors
Daily · Sanitise door handles, switches and touch points
Weekly · Descale the coffee machine and clean group gaskets
Weekly · Empty, wipe and sanitise inside fridges and cold display
Weekly · Clean behind and underneath equipment
Weekly · Wash walls, splashbacks and tiling
Weekly · Clean extraction filters and canopy grease traps
Weekly · Descale kettles, boilers and hot-water taps
Weekly · Empty, clean and sanitise the ice machine
Monthly · Defrost and deep-clean freezers
Monthly · Clean and check floor drains and grease trap
Monthly · Deep-clean floors, including under shelving and equipment
Monthly · Empty and clean dry-store shelving; check stock rotation
Monthly · Clean ventilation grilles and check extraction

Site: ________________ · Week beginning: ________________

Your cleaning schedule — print preview
FrequencyTaskAreaProduct / dilutionContact timeDone by / date
DailyWipe and sanitise counters and prep surfacesPrep / service   
DailyClean and sanitise sinks, taps and hand-wash basinsPrep / service   
DailyClean and sanitise chopping boards and small utensilsPrep   
DailyClean coffee machine group heads, steam wands and drip trayFront of house   
DailyWipe fridge and freezer handles, seals and exteriorsStorage   
DailyEmpty, clean and re-line waste binsAll areas   
DailySweep and mop floorsAll areas   
DailySanitise door handles, switches and touch pointsAll areas   
WeeklyDescale the coffee machine and clean group gasketsFront of house   
WeeklyEmpty, wipe and sanitise inside fridges and cold displayStorage   
WeeklyClean behind and underneath equipmentPrep / service   
WeeklyWash walls, splashbacks and tilingPrep   
WeeklyClean extraction filters and canopy grease trapsKitchen   
WeeklyDescale kettles, boilers and hot-water tapsFront of house   
WeeklyEmpty, clean and sanitise the ice machineFront of house   
MonthlyDefrost and deep-clean freezersStorage   
MonthlyClean and check floor drains and grease trapKitchen   
MonthlyDeep-clean floors, including under shelving and equipmentAll areas   
MonthlyEmpty and clean dry-store shelving; check stock rotationStorage   
MonthlyClean ventilation grilles and check extractionKitchen   

Review tasks and frequency for your own equipment and layout. Follow each product's dilution and contact-time instructions.

Questions

Common questions

What should be on a cafe cleaning schedule?
A good schedule splits jobs by how often they're needed: daily (surfaces, sinks, floors, coffee machine), weekly (descaling, deep-cleaning fridges, behind equipment) and monthly (defrosting freezers, drainage, ventilation). This template lays all three out with space to record what was used and who did it.
How often should a commercial kitchen be cleaned?
Food-contact surfaces and high-use areas need cleaning and sanitising through the day and at close; equipment and harder-to-reach areas are usually weekly; deep cleans are monthly or as needed. The schedule groups tasks by that rhythm.
Is the cleaning schedule free?
Yes — print it and use it at no cost. If clearing the wall of paper appeals, ProCafe turns a cleaning schedule into recurring tasks on your team's phones, with photo evidence and a record of who cleaned what and when. Free for 14 days, no card required.
Do I need to keep records of cleaning?
Keeping a cleaning record is good practice and helps demonstrate due diligence at an inspection. Paper schedules work if they're filled in; ProCafe keeps the record automatically, with time stamps and optional photos.

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