Temperatures & equipment

Organise evidence around the activities in your Australian food business. Standard 3.2.2A's evidence tool applies to category one businesses; the relevant work includes receiving, storing, processing, displaying and transporting food, plus cleaning and sanitising. Match the records to your business category and state or territory requirements.

1. Distinguish cold storage, hot holding and food-process checks. A fridge sensor describes the equipment; use an appropriate food measurement when investigating the safety of a delivery or prepared batch.
2. Record each cooling or reheating stage against the Australian process selected for the site. Keep elapsed time with temperature; one final reading cannot show how the food moved through the process.
3. Keep the thermometer's verification method and result with the equipment history. Investigate suspect measurements and document the affected food before treating the next acceptable reading as closure.

• FSANZ: evidence tool and prescribed activities ↗

1. Open Equipment (Settings → Equipment on mobile, or the Equipment page on the web).
2. Add the unit — fridge, freezer or hot-hold — with its safe range (sensible defaults are pre-filled).
3. Pick when it's checked: opening, midday, closing — any or all three.

ProCafe maintains the temperature checklists for you: each chosen time gets its own checklist with that unit in it. Change the times later and the checklists update themselves.

Today shows exactly which units still need a reading in each period. Tap the check, type the temperature on the keypad, and ProCafe tells you instantly whether it's in range.

An out-of-range reading is saved and flagged — never lost. The card shows what failed in plain words with “Record what you did”: pick the action (moved stock, adjusted the unit, called an engineer…) and it's kept with the record. That's the corrective-action trail inspectors ask about.

Entries can't be edited or deleted — that's what makes the record credible. If something was logged by mistake, a manager opens the day's record, taps Void on the entry and writes a short note saying why.

• The original stays on the record and every export, struck through with the note.
• The check offers itself again on Today so the right reading gets taken.
• Every void is logged with who did it and when.

• Daily checks & records guide
• Temperature logs — feature overview