For your site's daily work
Inspection records
Review outstanding checks, exceptions and documents before a visit. Prepare records for the establishment and requested period.
14 days of Core free; then 22 €/month including one location and 12 €/month per extra location.
What you can do
- See outstanding evidence
- Identify missing checks, open exceptions and documents due for review. A readiness indicator is not an official inspection rating.
- Prepare the records
- Export the site's obligations, controls, allergens, suppliers, deliveries and lots, with supporting documents and detailed records where requested.
- Internal site audits
- Run scored inspections with pass/fail questions, evidence and findings. Link corrective actions to failed checks, assign follow-up and compare completed audit results. Internal audits support your own review; they are separate from an official inspection.
- Secure evidence sharing
- Create an expiring, read-only link to an inspection PDF and revoke it when access is no longer needed. The link gives access to that document, without a staff login or permission to change operational records.
- Switch from your old app
- Import a spreadsheet from Trail, FoodDocs, Leafe or your own file: fridges, people, menu items and suppliers become your set-up, and past temperature, check and delivery records stay with you as imported records in History and the inspection pack. During the trial we import the files for you.
- Structured risk assessments
- Record hazards, people at risk, likelihood, severity, controls and residual risk. Assign follow-up actions and review dates with preserved version history. Available on web and mobile with an internet connection.
- Fire-safety records
- Maintain fire-equipment and certificate registers, evacuation drill findings, risk assessments and follow-up actions. Set review dates according to your premises and local requirements. Available on web and mobile with an internet connection.
- Restricted inspection browser — all plans
- Choose the permitted location, period and evidence sections, then issue temporary inspection access and revoke it when finished. The inspector can browse the permitted records without editing operational data or opening private personnel files.
How to use it
Confirm scope
Select the site and period.
Review and export
Complete evidence or document the issue, then prepare the requested records.
Information you can review
ProCafe does not certify the business's compliance. Use your business records and the feature guide to check what has been saved. Review Spain's pack and official sources when adapting controls to your activities.
- Records associated with the correct site and work
- Information and decisions available to authorised staff
- Spain's source guides and procedure drafts remain in Spanish
Related features
Organise your site's records.
14 days of Core free; then 22 €/month including one location and 12 €/month per extra location.